Hyper Recruitment Solutions Ltd (HRS) is committed to protecting and respecting your personal data. This Privacy Policy explains how we collect, use, store and share your information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and applicable privacy laws.
Who We Are
Hyper Recruitment Solutions Ltd acts as a data controller and is registered with the Information Commissioner’s Office (ICO). This means we are responsible for deciding how and why your personal data is processed.
Further information about data protection can be found on the ICO website: https://ico.org.uk/
What Information We Collect
We collect personal data necessary to provide recruitment services. This may include:
- Name, address, email address and contact details
- Employment history, qualifications and CV information
- Job preferences and career interests
- Right to work documentation and identification
- References and professional background information
- Financial or payroll information where relevant (e.g. temporary workers)
- Any additional information relevant to your employment or job search
We may collect this data directly from you or indirectly via job boards, referrals, publicly available sources, or third-party platforms.
As a recruitment business, we may also carry out or collect information relating to pre-employment checks such as credit checks, background checks, and other lawful screening where required.
How We Use Your Data
We use your personal data for recruitment-related purposes, including:
- Matching you with suitable job opportunities
- Submitting your details to prospective employers
- Managing applications and recruitment processes
- Carrying out pre-employment and compliance checks
- Communicating with you about opportunities and career support
- Maintaining internal records and business operations
If you apply for a specific role, your data will be used to assess your suitability and support the hiring process.
Lawful Basis for Processing
We process your personal data under one or more of the following lawful bases:
- Legitimate interests – to provide recruitment services and connect candidates with employers
- Contractual necessity – where processing is required for an employment or engagement relationship
- Legal obligation – where we are required to comply with applicable laws
- Consent – where required, particularly for certain communications or sensitive data
How We Share Your Data
As part of our recruitment services, we may share your personal data with:
- Prospective employers (our clients)
- Other recruitment agencies or partners involved in a recruitment process
- Third-party service providers supporting our operations (e.g. background checks, payroll, IT systems)
- Regulatory bodies, law enforcement, or legal authorities where required
We will only share your data where it is necessary for recruitment or business purposes and will take reasonable steps to ensure it is disclosed only to relevant parties.
We do not sell, trade or rent your personal data.
International Transfers
Where your data is transferred outside the UK or European Economic Area (EEA), we will ensure appropriate safeguards are in place to protect your information in accordance with data protection laws.
Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, regulatory, audit, or business requirements.
When your data is no longer required, it will be securely deleted, anonymised, or archived where appropriate.
Your Rights
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request deletion of your data (where applicable)
- Object to or restrict processing in certain circumstances
- Withdraw consent where processing is based on consent
To exercise your rights, please contact: info@hyperec.com
We aim to respond to all valid requests within one month.
Communication Preferences and Unsubscribe
As part of our recruitment services, we may contact you regarding relevant job opportunities, career updates, and related information via email, phone, SMS or other appropriate channels.
You have the right to opt out of receiving these communications at any time. You can do this by:
- Clicking the unsubscribe link included in our emails
- Contacting us directly at info@hyperec.com
- Emailing unsubscribe@hyperec.com with your request
We will update your preferences promptly and ensure you no longer receive communications you have opted out of, unless they are necessary for an ongoing recruitment process or required for legal reasons.
Information Security
We take appropriate technical and organisational measures to protect your personal data. This includes the use of secure systems, encryption technologies (such as SSL certification), and access controls to prevent unauthorised access, loss, or misuse of your information.
We regularly review our security measures to ensure your data remains protected.
Fraud Prevention and Legal Disclosures
We take fraud and misuse of our services seriously. Where necessary, we may share information with third parties, including banks, fraud prevention agencies, or law enforcement authorities, to prevent or investigate unlawful activity.
Use of This Website
Use of this website is also subject to our Website Terms of Use.
Cookies
Our website uses cookies to enhance user experience and analyse website traffic. Please refer to our Cookies Policy for further information on how cookies are used and how you can manage your preferences.
Google Analytics
We use Google Analytics to monitor website traffic and user behaviour. This tool provides aggregated data and does not identify individual users.
Examples of what we collect include:
- Website traffic volumes
- Source of website visits
- General location data (e.g. city-level)
- Device and browser type
We do not collect:
- Names or personal identities
- Exact locations
- Sensitive personal data
You can opt out of Google Analytics tracking using available browser tools.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements or our services. The latest version will always be available on our website.
Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact:
Email: info@hyperec.com
User Acknowledgement
By providing your personal data to Hyper Recruitment Solutions Ltd, including submitting your CV or engaging with our services, you acknowledge that your information may be processed and shared for recruitment purposes as outlined in this Privacy Policy.
